Administrative Secretary - Office Support & Coordination

Are you a detail-oriented and highly organized professional looking to play a pivotal role in ensuring seamless office operations? Our client, a dynamic organization in Bali, is seeking a proactive Administrative Secretary to provide top-tier administrative and support services. In this role, you'll be the backbone of our office, managing schedules, coordinating meetings, and ensuring that every aspect of our operations runs smoothly. Based in the vibrant city of Canggu, you'll have the opportunity to be part of a growing company that values efficiency and excellence.

As an Administrative Secretary, you'll handle a variety of tasks, from managing office supplies and maintaining filing systems to assisting with travel arrangements and coordinating with external vendors. You'll be the first point of contact for visitors and clients, ensuring they have a positive experience. This role offers a unique chance to work in a dynamic environment, with opportunities for professional growth and development.

📋 Tanggung Jawab Pekerjaan

• Manage office operations, including scheduling, coordinating meetings, and maintaining office supplies.
• Assist with travel arrangements, including booking flights, hotels, and transportation.
• Maintain and update office records, including filing systems and databases.
• Coordinate with external vendors and service providers to ensure timely delivery of goods and services.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Provide administrative support to senior management, including preparing agendas and minutes for meetings.
• Assist with event planning and coordination, including managing guest lists and coordinating with event venues.
• Ensure compliance with company policies and procedures, and maintain a high level of confidentiality.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in administrative or secretarial roles.
• Proven ability to manage multiple tasks and prioritize workload effectively.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with CRM software, such as Salesforce or HubSpot, is a plus.
• Fluency in English and Bahasa Indonesia is required.

🛠️ Keahlian

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